日本語
English
简体中文
繁體中文
한국어
ไทย
Tiếng Việt
Indonesia
Français
Español
Português
Some people may be wondering, "I want to know about HANKO used by corporations." There are various types of HANKO used by corporations, each with different purposes.
Among these, the representative seal is an important HANKO and should be especially remembered among the HANKO used by a corporation.
This time, we will introduce the HANKO used by corporations, focusing on the representative seal. We will also explain the meaning of words related to seals, so please refer to it.
Types of HANKO used by corporations
The types of HANKO used by corporations are as follows:
- Representative seal used in important situations
- A bank seal used for financial transactions
- Square seals used for both internal and external documents
- A company seal suitable for everyday use
- Rubber stamps that eliminate the need to write company information
We will explain each one in detail.
Representative seal used in important situations
Among the HANKO used by corporations, the representative seal is characterized by being used in important situations. For example, it is used in procedures at public institutions and when creating contracts. Because it is a particularly important HANKO, it must be kept strictly managed to prevent loss or theft.
The representative seal is round with a double-circle seal face. The job title is engraved on the inner frame, and the company name is engraved on the outer frame. It is also the HANKO that is submitted to the Legal Affairs Bureau when registering a corporation, and is often called a corporate official seal or company official seal.
A bank seal used for financial transactions
A bank seal is a HANKO used for financial transactions. Specifically, it tends to be used for important transactions involving money, such as withdrawing deposits and applying for loans, as well as issuing bills. It is also the HANKO that is notified to financial institutions when opening a corporate bank account, and is also called a corporate bank seal or company bank seal.
It also features a round design with the words "Ginko no In" engraved on the inside of the seal and the company name engraved on the outside. Because it is used for monetary transactions, it must be kept strictly managed to prevent loss or theft.
The representative seal can also be used as a bank seal, so it is possible to make transactions using only the representative seal without using the bank seal. However, if you lose it, you will not be able to make important or financial transactions, so it is safer to create and use each separately.
Square seals used for both internal and external documents
A square seal is a type of personal HANKO that is used for both internal and external documents. For example, it is used for invoices and quotations for external documents, and notices for internal documents. As the name suggests, it is square-shaped, and only the company name is engraved on the seal.
Another feature of square seals is that they are often called company square seals, company seals, corporate seals, etc. As they are often used for both external and internal documents, they need to be carefully managed to prevent loss.
A company seal suitable for everyday use
A company seal is a seal suitable for everyday use. Specific usage scenarios include receiving registered mail and postal mail, as well as stamping documents of low importance. There is no need to notify the Legal Affairs Bureau or financial institutions, and even cheap ink-permeable seals are effective.
They are round in shape and feature the company name and representative's name engraved on them.
Rubber stamps that eliminate the need to write company information
A rubber stamp is a personal seal that can eliminate the need to write down company information. Simply stamping an envelope or document eliminates the need to write down company information, so even having one can improve work efficiency. The more opportunities there are for a company to write down company information, the more likely it is that a HANKO should be created.
In addition, it is characterized by its rectangular shape and the company name, postal code, address, etc. engraved on the surface. Because of the information engraved on the surface, it is also called an address stamp.
Any HANKO has the same legal effect
There are various types of HANKO used by corporations, but no two HANKO have the same legal effect. Even if a representative seal and a personal seal are used on a contract, their respective effects are the same.
However, the representative seal has the characteristic of being HANKO with the Legal Affairs Bureau. Therefore, in the event of a lawsuit, it has the advantage of being able to prove that "the contract was concluded with the company's consent." Although there is no difference in legal effect, it is better to use the representative seal for important procedures just in case.
How to HANKO the representative seal
The following are some points you should keep in mind when HANKO your representative seal:
1. Fill out the necessary information on the HANKO registration form
2. Submit the HANKO registration form to the Legal Affairs Bureau
3. Apply for a HANKO Card
When applying for online registration, submitting a HANKO is optional
We will explain each one in detail.
1. Fill out the necessary information on the HANKO registration form
After preparing the HANKO registration form, fill in the necessary information. Please refer to the following for the items you need when filling out the HANKO registration form.
- Representative seal to be registered
- The official seal of the person submitting the HANKO
- A personal HANKO certificate issued within the last three months for the person submitting the HANKO
The main information to be entered is as follows:
Information about the registration seal
- Main Office
- Impression of the registered seal
- Company Shop Name or name
- Name and date of birth of the person submitting the HANKO
- Name, address, and other information of the person submitting the notification
Also, when a representative submits a HANKO, the following information must be filled in in the power of attorney section.
- Date of delegation of authority
- Name and address of the representative
- Name and date of birth of the person submitting the HANKO
- The official seal of the person submitting the HANKO
If you write down the above information in advance, it will be easier to fill out the necessary information.
2. Submit the HANKO registration form to the Legal Affairs Bureau
After filling out the necessary information on the HANKO registration form, submit it to the Legal Affairs Bureau along with the HANKO certificate of the person submitting the HANKO . The specific place to submit the form is the Legal Affairs Bureau that has jurisdiction over the company's head office or business area. If you do not know which Legal Affairs Bureau has jurisdiction, check the Legal Affairs Bureau's website.
The HANKO registration procedure will be completed as soon as the HANKO notification form and HANKO certificate have been accepted.
3. Apply for a HANKO Card
After completing the HANKO registration, you can apply for a HANKO card. The HANKO card is required to issue a HANKO certificate, and depending on the transaction, you may need to submit both your official seal and the HANKO certificate.
It is not necessary to apply for a HANKO registration and a HANKO card at the same time. However, since the application form for a HANKO card has almost the same items as the HANKO notification form, it is better to apply for them at the same time.
When applying for online registration, submitting a HANKO is optional
When applying for registration online, submitting a HANKO is optional. However, you may be required to submit a HANKO certificate for important transactions, such as when acquiring land or taking out a loan from a financial institution.
To ensure smooth operation in important situations, it is best to register HANKO even if you have applied for registration online. If you have applied for registration online, you can also apply for HANKO registration online.
Points to note when creating a representative seal
Here are some points to keep in mind when creating a representative seal:
- A representative seal is also required for corporate registration.
- The size of the representative seal is fixed.
- Choose durable materials
- Choose a typeface that is easy to read and not too simple
We will explain each one in detail.
A representative seal is also required for corporate registration.
A representative seal is also required for corporate registration. This is because the registration of a corporate representative seal is done at the same time as the HANKO form is submitted to the Legal Affairs Bureau and the company is registered.
In addition, the representative seal has the effect of representing the company's official decision-making. It is best to keep it separate from other official seals and in a place where no one can take it out.
The size of the representative seal is fixed.
There are rules regarding the size of the representative seal. Specifically, it must fit within a square of 1 cm to 3 cm in size in order to be accepted.
Please note that a HANKO that does not meet the prescribed size cannot be registered as a company seal. When requesting the creation of a seal, you can avoid mistakes regarding size regulations by telling the staff that you are making a "representative seal."
On the other hand, there are no regulations regarding the shape of the representative seal. However, it is common to create a double circle. The outside of the double circle is called a "palindrome" and the inside is called a "Chinese character." The basic way to create a seal is to engrave the company name in the palindrome and write the representative's title in the Chinese character.
Choose durable materials
Since the representative seal is a HANKO that will be used for a long time once it is made, it should be made from a material with excellent durability. The main materials known to be highly durable are as follows:
- ivory
- Titanium
- dutch buffalo
- black buffalo
In addition, the above materials have other features besides durability.
| material | Features |
| ivory | It is also called the "king of HANKO," and it is no exaggeration to say that it is the highest quality material for stamps. It is highly durable, heavy, and glossy, and it blends well with red ink, so you will grow to love it the more you use it. |
| Titanium | A highly durable, sturdy HANKO that can be used almost permanently. It takes on vermilion ink well and leaves a sharp, beautiful impression. |
| dutch buffalo | Among buffalo horn materials, this one is particularly hard and sticky, and is known as a superior seal material. |
| black buffalo | Like Dutch buffalo horns, the seal material is made from processed buffalo horns and is durable and can withstand long-term use. |
Since the representative seal is something that will be used for a long time, you should pay attention not only to its durability but also to its appearance and printability.
Choose a typeface that is easy to read and not too simple
When creating a representative seal, choose a font that is easy to read and not too simple. Although there are no regulations regarding the font of a representative seal, a font that is difficult to read will be difficult to distinguish. Even if the seal is too simple, the risk of counterfeiting increases, so care should be taken.
The following fonts are commonly used as representative seals:
| typeface | Features |
| Seal typeface | Low readability and difficult to forge |
| Insoutai | The letters and frame are in contact with each other in many places, so they are less likely to chip. |
| Kointai | Highly readable, suitable for personal seals |
Among them, the most popular typeface for representative seals is the seal script. It is often used for important HANKO such as representative seals because it is difficult to read and counterfeit. If you are concerned about the difficulty of reading it, you may want to choose the old seal script.
Also, even if the font is the same, the appearance of the HANKO will change depending on the type of character (kanji or katakana), the number of strokes, and the number of characters. Choose an appropriate font to match your company name.
Meaning of words related to marks
The words about the seal are as follows:
- Seal
- Stamp
- tally impression
- Seal
- stamp
- postmark
We will explain each one in detail.
Seal
"Sealing" is an abbreviation of "signature seal." It refers to the act of stamping a HANKO on a document that has a name written in a way other than by handwriting. It is not uncommon for the act of stamping a HANKO to leave an impression to be called "sealing."
Stamp
Anchō is an abbreviation of shinran. It refers to the act of writing your name in your own handwriting and stamping it with a HANKO. It is often confused with shin, but the main difference between the two is whether or not there is a signature.
tally impression
A split seal is a HANKO that is stamped across two or more documents. This is a common method of stamping on contracts, and is effective in preventing falsification while proving the identity and relevance of documents.
Seal
A seal is a document that is signed by stamping a HANKO across both pages of a contract that is two or more pages long. It not only shows the continuity of the document, but also prevents pages from being tampered with, removed, or replaced.
Although it is a similar word to a split seal, the big difference is that a split seal is used to HANKO two or more discontinuous documents, whereas a contract seal is used to HANKO two or more continuous pages of a contract.
stamp
A discarded seal is a HANKO that is stamped in advance in the margin of a document in case any corrections are found. By leaving a discarded seal, it can be used as a correction seal when there are corrections in the document. Documents with a discarded seal can also be corrected by a representative other than the original document owner.
When correcting a document with a stamp, cross out the characters you want to correct and then replace them with the correct characters. Then, write the number of characters you deleted or added next to the stamp to complete the correction.
However, the downside of using a discarded seal is that it can lead to unexpected corrections to the document by someone other than the original document owner. Be careful when using a discarded seal.
postmark
A postmark is the act of stamping a HANKO so that the stamp or revenue stamp affixed to the document overlaps the document itself. It indicates that the stamp or revenue stamp has been used, and has the effect of preventing it from being reused.
Additionally, signing with a ballpoint pen or other item without a HANKO can also have the same effect as a postmark.
summary
This time, we explained the types of HANKO used by corporations. There are various types of HANKO used by corporations, such as representative seals, bank seals, and square seals. Among them, the representative seal is the HANKO used in important situations, so it is particularly important among HANKO used by corporations.
To protect against any issues such as loss or theft, it is best to store it in a separate location from your other HANKO or in a locked place where no one can access it.
There are also a few things to keep in mind when choosing a representative seal, such as the fact that it is required for corporate registration and that there are regulations regarding size. Since it is a HANKO that will be used for a long time, it will also need to be made from a durable material. Try to choose a material that is durable, has a good appearance, and is easy to stamp, so that you can use it for a long time with affection.
