What is company judgment? Explaining the difference between company seals, round seals, and square seals

What is company judgment?

"Shaban" and "shain" may seem similar, but they each have different meanings. If your boss tells you to ``put the company stamp on it'' or ``please put the company stamp on it,'' the instructions are not necessarily the same. You need to know about ``company stamps'' and ``company seals'' so that you can affix the appropriate HANKO according to your boss's instructions.

Shaban is read as "Shaban". HANKO used by companies (corporations) are called ``company seal,'' ``bank seal,'' ``registered seal,'' ``circle seal,'' ``square seal,'' ``rubber stamp,'' and ``registration seal,'' depending on the role and occasion. Company stamp is a general term for all such HANKO and has the meaning of ``company stamp.'' In other words, the company seal is one of the company stamps.

Type of company stamp

If you are asked not only by your company but also by an external business partner to affix a company seal, you must decide which HANKO to affix depending on the situation. Also, when establishing a company, you need to know what kind of company HANKO are available. Here we will introduce the main types and roles of company stamps.

circle mark

The seal of a company's representative is called a "maru-in". Among the company stamps, the ``maruin'' is the most important HANKO. In order to establish a company, the representative seal is submitted to the Legal Affairs Bureau and becomes the company's "registered seal." By the way, to be more precise, the characters that remain on a document when stamped with vermilion are called ``inkan,'' and the impressions submitted to government offices are called ``HANKO.''

By registering your representative's seal with the Legal Affairs Bureau, you can obtain a ``HANKO Certificate'' when necessary for important contracts, etc. When opening an account in your company's name at a financial institution, you will be asked for the representative company seal and a HANKO certificate.

Company seal (square seal)

Among the company stamps, there are square-shaped HANKO. A square seal is also called a ``company seal,'' and basically only the company name is written on it, and the seal impression looks like ``XX Co., Ltd. Seal.''

It is used to prove that documents such as quotations were issued by the company. While the ``round seal'' which is the representative company seal serves as a registered seal, the ``square seal'' is the company seal.

bank seal

Among company stamps, bank HANKO are as important as representative seals. Nowadays, people use ATMs (Automated Teller Machines) and Internet banking to use deposit and savings accounts at financial institutions, so the opportunities to stamp HANKO at a counter have decreased significantly. However, even now, there are cases where high-value transactions can only be made over the counter. In that case, a bank seal will be required.

When opening a company account at a financial institution, the company stamp that is imprinted on the document becomes the "bank seal." If it is lost, stolen, and misused, the company could suffer damage. Just like the representative seal, it is important to store it with special care.

Rubber stamp (address stamp)

Rubber stamps are generally made of rubber with ink from a stamp pad applied instead of vermilion. Although it is included in the company stamp, it is not considered as a HANKO. Address stamps are rectangular rubber stamps that are used to stamp company names and addresses. This eliminates the need to handwrite addresses on documents, receipts, etc., leading to increased work efficiency for employees. Something similar is the ``subject stamp''. Since account items can be stamped on ledgers and slips, efficiency can be expected to increase by reducing manual work.

Orca grouper (address stamp)

"Shachihata" is a company that manufactures and sells stamp pads, stationery, etc. Stamp-shaped stamps with built-in ink that do not require ink, especially the name stamp "Name 9", are famous, and the company name has become synonymous when referring to name stamps and penetrating stamps. Among Shachihata's products, stamps that can be used in combination with company names, addresses, TEL, etc. are known for their ease of use as "address stamps." However, please be aware that customs may prohibit orca grouper on your bill.

How to press the company stamp

The company stamp is basically stamped in the column for the company name or representative's name. There is no set method for stamping, but it is important that the impression is clearly visible. Additionally, it is recommended that square and round stamps be pressed in the following manner.

Press the square stamp so that the center of the square stamp overlaps the last letter of the company information such as the company name and address on the document. Placing a seal over a portion of the company name helps prevent counterfeiting and copying.

On the other hand, it is said that it is desirable to place a circle mark to the right of the representative's name so that it does not overlap with the representative's name. In order to make it easier to understand when checking the HANKO certificate, it is common that the round seal impression and the representative's name do not overlap. If you do not want to compare it with the HANKO certificate, you can prevent counterfeiting by stamping it so that the seal imprint overlaps the representative's name, just like a square seal.

Company size and material

Regarding the round seal (representative company seal), there are restrictions on the size of the HANKO when reporting it to the Legal Affairs Bureau at the time of company establishment. There are no restrictions on other company prints, but we recommend matching them to common sizes. This is because it may not be balanced when pressing onto external documents. Here we will explain the sizes and stamp materials that are suitable for each company stamp.

company size

Only HANKO that fit within a square of 10.0 mm to 30.0 mm and that are suitable for verification can be registered as representative company seals with the Legal Affairs Bureau.

In addition, the diameter of the stamp surface used for representative company seals is generally 18 mm or 21 mm, but 18 mm seems to be particularly popular. At 21mm, the impression is large, giving it a massive impression. Also, if the name of the representative is long and has many characters, we recommend using a seal as it is easier to understand.

There are no size regulations for bank seals, but 16.5 mm, which is one size smaller than the representative seal, is often used. Please note that Shachihata and rubber stamps may not be able to be registered as the stamp surface is likely to deteriorate.

The square stamp is generally 24mm, and the company name can contain about 10 characters. The larger the company name (15 or 25 characters), the larger the stamp size tends to be. Address stamps made with rubber stamps or shachihata are rectangular in shape. The small size is 18.0mm x 63.0mm, and the large size is about 28.0mm x 74.0mm, but 20.0mm x 60.0mm is generally used. The number of characters that can be entered is limited depending on the size, so it is better to choose according to the content.

Company stamp material

The main types of stamp materials used for representative stamps include ivory, Dutch buffalo, black buffalo, Japanese oak, and titanium. Bank seals and square seals are made from almost the same seal material, but the size and shape differ depending on the purpose.

ivory

Ivory is also known as the ``king of HANKO'' and is known as the highest quality seal material because it has a calm color, feels good when you hold it, and has good adhesion to vermilion ink and leaves a clear impression. Since international trade in ivory has been prohibited by the Washington Convention, Japan currently uses ivory that was purchased as stamp material with government permission before the import ban, and only registered businesses are allowed to sell it. I am. Due to its high durability and clear impression, it is perfect for representative seals and bank seals.

dutch buffalo

Dutch water buffalo stamps come in a variety of colors, including amber and gray. Among them, those that do not have the brown pattern "Fu" are considered to be of high quality and are called "Fu-nashi" or "pure white." There are several types of buffalo stamp material, but it is particularly hard and sticky, making it an excellent stamp material. By the way , it is said that the name "Dutch water buffalo" came from the fact that it is not native to the Netherlands, but was exported around the world from the Netherlands.

black buffalo

Among stamp materials made from buffalo horn, Dutch buffalo is called "white buffalo," while "black buffalo" is characterized by its beautiful jet black color. There are two types of buffalo: one that is dyed jet black, and the other that is undyed and retains its natural color.

Black buffalo is highly durable, so it is recommended as a circle seal or bank seal. It is a popular stamp material because it is cheaper than ivory Dutch buffalo.

Mototsuge

The main type of hontsuge is domestically produced Satsuma tsuge. It is characterized by its yellowish luster. Akane, a stamp material that is a substitute for Akane, which is produced in Southeast Asia and Thailand, is characterized by its beautiful grain. Both are dense and hard stamp materials, and are used in a wide range of applications, from round stamps to square stamps. However, since it is a plant-based stamp material, if the ink ink oil soaks into it, it may deteriorate and chip. After use, the vermilion must be properly wiped off and cleaned.

Titanium

Titanium is a metal material with the element symbol "Ti" and is available in pure titanium and titanium alloys. All of Hanko Shop 21's titanium stamp materials are made of pure titanium. Unlike ivory or real psyllium, the great feature of vermilion is that it can be washed with water. Titanium is known to be more resistant to rust than aluminum, and if you wash it with water and remove the ink, you can use it as a permanent HANKO.

It is also scratch resistant, making it highly durable, and the imprint is beautiful, so there is no problem using it for round stamps or bank stamps. By the way, titanium has almost no negative effects on the human body, and is used in medical institutions for artificial bones, artificial joints, cardiac pacemakers, etc. People with metal allergies can also use it with confidence.

Scenes in which company stamps are used

The role of company judgments differs depending on the type. For example, the following usage scenarios are possible:

Scenes in which the circle mark is used

The representative seal will be used when registering with the Legal Affairs Bureau when establishing a company. After that, it is used in important situations such as real estate sales.

Scenes in which company seals (square seals) are used

The company seal (square seal) is used as the company seal in normal business operations. Most documents, such as invoices and receipts, are stamped in-house.

Scenes in which bank seals are used

When opening a company account at a financial institution, the registered "circle seal" becomes the bank seal. It may be used to transfer large amounts of money into or out of a bank account. By the way, consider the risk of loss or theft and register separate round seals for the representative company seal and bank seal.

Scenes in which rubber stamps (shachihata) are used

Rubber stamps are used for internal work to stamp the company name, address, etc. on documents. With Shachihata's "combination stamps", it is possible to rearrange address and TEL stamps.

summary

We explained the types of company stamps, how to use them, their sizes, stamp materials, etc. If you have the opportunity to use representative seals, bank seals, square seals, etc. from now on, I hope this will help you choose the appropriate HANKO.