What is a sutein? Explanation of how to correct the contract

When creating a contract, you may be asked to affix your seal as a stamp. However, it seems that few people understand what a sutein means and the risks involved. Therefore, in this article, we will explain the meaning and usage of sutein.

What is a sutein?

A sutein is a type of stamp that is stamped on contracts, etc. Below, we will give an overview of the sutein, dividing them into individual sections and explaining them in an easy-to-understand manner.

What is a sutein?

A sutein is a stamp for corrections, and is stamped in the margin of various documents such as contracts. If there are no parts of the created document that need to be edited, the stamp will remain as is. However, if there are any corrections, please indicate the corrections using a stamp.
Basically, place the postmark in the upper right margin of the document. If there are no corrections to the document, the stamp will remain as is. If there are any corrections, please write them next to the stamp.

Range where corrections with postmarks are valid

If a document has a discarded seal, the scope of the discarded seal is generally limited to minor corrections such as typos. Do not make major corrections to the contents of the contract, as this can cause problems.
A discarded seal is basically a document that is delegated or authorized to be corrected by the other party. There are no rules regarding the scope of document corrections that can be made with a discarded seal, so it is important that both parties agree on the scope of the corrections. When correcting a document using a discarded seal, do not change the content, but limit it to typos and omissions.

Types of documents that use stamps

Documents using stamps are mainly those exchanged with trusted parties such as public institutions. For documents to be submitted to government offices, banks, judicial scriveners, etc., there is no problem with stamping them.
Stamps on documents submitted to these institutions are only used for minor corrections such as typos and omissions. If there is a stamp, it will go smoothly when there are corrections to be made. On the other hand, you should be careful if you stamp documents submitted to someone you don't trust, as there is a risk that they will be misused.

Types of HANKO used for sutein

The HANKO used for saute-in should be the same as the HANKO used to stamp the contract. Basically, the stamp is affixed at the same time as the contract is affixed. Therefore, be sure to use the HANKO HANKO used to stamp the contract as a stamp.
Please note that if you use a different HANKO than the HANKO on the contract, the stamp will no longer be effective. In addition to a registered seal, you can also use a registered seal as a saute-in. The exact type does not matter, as it only needs to be the same as the HANKO used to stamp the contract.

How to stamp

If you want to put a stamp, put it in the upper right margin of the document. If there is a space for stamping, affix your stamp within that space. Also, the method of stamping will vary depending on the number of sheets in the contract and the number of contracting parties.
First, if the contract has two or more pages, stamp all the pages. The reason for this is that if you stamp only one of the multiple documents, you will not know which page of the contract the wording was revised. However, even if the contract covers multiple pages, if it is bound in a double-page book or has a seal stamped on it, there is no problem with only one stamp being stamped.
In addition, if two or more people are signing the contract, each contracting party must put their stamp on the contract. In the upper right margin of the document, stamp the stamps of all the contracting parties side by side. By having all contractors stamp the document, you can show that someone did not modify the document without permission.

Do I always have to put a stamp?

The stamp does not necessarily have to be stamped. Documents that use a stamp include documents sent to institutions such as city hall or banks, and letters of attorney to judicial scriveners. In addition to these, there may be cases where a stamp is required when signing a contract.
However, even if a stamp is requested, there is no obligation to stamp it, and there is no problem even if the stamp is not stamped. There are other ways to amend documents, so it is not necessary to affix a stamp. Rather, if you do not trust the person you are exchanging documents with, or if you are pressured to affix a surrogate stamp, do not affix a surrogate stamp.

How to amend a contract and stamp

There are two ways to amend a contract: using a stamp stamp and using a correction stamp. Below, we will explain the details of each method.

Correction method using correction mark

When using the correction stamp to correct a document, add the corrected part, affix the correction stamp, and write down the number of characters that were corrected. To give you a specific example, first draw a double line over the wording you want to correct, and write the correct wording at the top. After that, put a correction mark on the double line or next to the added wording, and write "◯ character deleted △ character added" near the corrected part.
The HANKO used for the correction stamp is the same as the HANKO used to stamp the contract, just like the stamp stamp. Please note that if you use a HANKO HANKO used to seal the contract, the amendment may become invalid.

Correction method using sutein

When making corrections to a document using a postmark, correct the wording in the document and write the number of characters next to the postmark. When correcting a document using stamps, first draw a double line over the part you want to correct, and then write the correct notation in an empty space near it.
Next, write the number of characters deleted and the number of characters added for correction in a place near the left side of the stamp. Use two lines, the top line for the number of characters you deleted, and the bottom line for the number of characters you added, and write ``◯ Characters deleted △ Characters added.''

Points to note when stamping the stamp

Saku-in is basically used to correct typographical errors. However, as there is no set limit on the scope of amendments to the stamp, there is a risk that it may be misused and the contents of the contract may be changed without permission. In order to prevent this from happening, below we will explain the points to be careful about when stamping the stamp.

Both parties agree on the purpose of use of the stamp

When stamping a stamp, both parties must agree on its intended use in advance. If there is a discrepancy between the two parties regarding the scope of correction of the stamp, there is a risk that it will lead to trouble. In order to prevent such troubles, let's talk to each other about how to use the stamp and the range of its effectiveness.

After stamping the document, make a copy.

Once you have stamped the document, it is recommended that you make a copy. If you keep a copy of the document, even if the stamp is misused and the contents of the contract are rewritten, it will serve as evidence to overturn it and you can avoid trouble.

Specify that it is a stamp stamped for the purpose of stamping.

When stamping a stamp, it is important to clearly state that it is a stamp for stamping. By clearly stating that the HANKO was stamped as a stamp, you can prevent it from being used for other purposes.

summary

Seal stamps are convenient in that only one party can modify or amend the contract, but there is a risk that the contents of the contract may be changed without the other party's knowledge. When amending the contract, use correction stamps whenever possible, and avoid using stamps.